PTO accrual calculator
Enter your policy and payroll schedule to see how many hours of PTO someone earns each paycheck, and what they have available on any date.
3.08 hours
earned each pay period (80 hours a year ÷ 26 pay periods)
By 2026-11-12: 67.76 hours earned, 0 used, 67.76 hours available.
How the math works
Hours per pay period = (PTO days per year × hours per workday) ÷ pay periods per year. Weekly payroll has 52 pay periods, every two weeks has 26, twice a month has 24, and monthly has 12.
The balance counts each pay period that has ended between the start date and the “as of” date, then subtracts hours used. For a step-by-step walkthrough, read how to calculate PTO accrual per pay period.